Privacy Policy

Basic Policy Pertaining to the Handling of Private Information
• Our company, Hereby sets forth the following basic policy Pertaining to the handling of private information.
• Purposes for use of private information shall be specified, with

Notice provided to the parties in question upon acquisition of such information.
• Parties in question shall be informed of the sphere of users of private Information, with the consent of such parties obtained as Deemed necessary.
• A thorough system of control shall be adopted to prevent the divulgence of private information.
• Private information shall not be used for objectives outside of the stated purposes.
• Private information shall not be obtained in an illicit manner.

Purpose of Use of Personal Data
Our company utilizes personal data filled in or input into an application form by a customer at the time of request of travel arrangement and relevant insurance application, for the purpose of utilizing it to the necessary extent for arrangement and receipt of travel service provided by transportation facilities and/or accommodation facilities and provision of insurance services as well as its communication with the customer.
Besides that, our company utilizes personal data of a customer for the purpose of marketing analysis for development of better products or services in the future, delivering information of products or service of our company and its other associated companies to customers, requesting customers for comments or opinions after the travel, or providing benefit service to customers. In any case, a customer has a choice to provide our company with his/her personal information or not, and the customer is kindly requested to recognize and acknowledge that the customer may not be provided a product or service of our company unless the customer provides our company with relevant particulars of personal data which are indispensable for our company service requested by the customer.

Third party provision of Personal information
Our company will not disclose personal information of a customer to third parties without the consent of the customer from whom the data was obtained, except the following cases:

(1) When the customer has given a prior consent to the disclosure.
(2) When complying with the laws, regulations or ordinances;
(3) When disclosure is necessary for the protection of human life, human health or property and when it is difficult to obtain the consent of the person from whom the information was obtained.
(4) When it is particularly necessary for enhancement of public health or promotion of sound growth of children and when it is difficult to obtain the consent of the person from whom the information was obtained.
(5) When provision of personal information is necessary for cooperating with a national institution, a local authority or an individual or entity entrusted by the institution or the authority in executing the operations prescribed by the laws and when it might impede the execution of the operations concerned to obtain the consent of the person from whom the data was obtained, or.
(6) When consigning handling of personal information partially or wholly to a third party to the extent necessary for the achievement of particular purpose of the use.

Procedure for disclosure of personal data
When a customer makes inquiry or request to our company for disclosure, deletion, correction of his/ her personal data, or when a customer request our company to cease using or providing the data to a third party, the customer is kindly requested to get in touch with the following contact windows of our company so that the customer is guided a necessary procedure. Our company responds to the inquiry or request within a reasonable period in accordance with the laws and the company codes and informs the result to the customer. In case our company cannot meet the request partially or wholly, our company explains the reason to the customer.
Other matters
This Privacy Policy is set forth for handling of personal data by our company in Japan and is not applicable to its affiliated companies in Japan and overseas. Customer whose age is under 16 years old, is kindly requested to provide his or her personal data only after obtaining the consent of his/her parent or guardian.
Our company may from time to time revise “ our company Privacy Policy” to administer the personal data of the customer more appropriately or to comply with the change of the related laws and regulations.
※この箇所に免責事項を入れたい。

(NOTE) The original version of this Privacy Policy has been prepared in Japanese. In the event of any discrepancy between the English and Japanese versions, the Japanese version will be govern.

Personal Data Inquiry of OKUDA Co., Ltd.
TEL : 072-369-2530 (MON-FRI10:00～18:00)
EMAIL: privacy@officeokuda.com